From first click to loyal customer.
A Miami studio that finds where customers slip away, then builds the websites, funnels, CRM and automation that keep them. Fixed price, live in weeks.
Your leak: . See the fix
Every dot is a customer. Scroll and watch them leak.
- Websites
- Funnels
- CRM
- Automation
- SMS
- Dashboards
- Analytics
- AI tools
- Internal tools
Your next customers are already in your inbox.
Every business loses customers somewhere between the first click and the paid invoice. Everything we build fits in three buckets, and each one ends on a number you already track.
Every dot is a customer. See where they slip away.
2%of visitors enquirewas 2%
- Leads20 a monthof 1,000 visitors
- Booked8 a month12 never get a reply
- Customers4 a month4 don't close
- Came back0.8 a month3.2 never come back
$13,860 more a month from the same traffic, 2.9× today. At these numbers a full system pays for itself in about 3 weeks.
These rates are illustrative. Your leak audit replaces them with your real numbers. The panel above is a small dashboard, and your business should have one.
Capture demand
Websites and funnels that tell a visitor what you do in five seconds and make the next step obvious: a call, a quote or a booking.
- Marketing sites and landing pages
- Lead and booking funnels
- Instant quote calculators
- Tracking on every form and call
Live in 2–4 weeks
- Google Ads
- Meta ads
- TikTok
- Google search
- Referrals
Left without a word970a month
- Leads30a month
- Booked18a month
visitor → lead 3.0%
Convert with speed
Every lead gets a reply in a minute, a follow-up on schedule and a reminder before the call. Nobody on your team has to remember to send any of it.
- CRM and sales pipeline
- Speed-to-lead automation
- Email and SMS sequences
- AI receptionist and lead qualification
Live in 2–4 weeks
- 01Dana fills in the quote formWebsite
- 02The CRM scores her: ready to buyHubSpot
- 03A text goes out: want a call tomorrow?Twilio
- 04She books Thursday, 10:00 amCalendly
- 05You get her detailsSlack
- 06She gets a reminder the day beforeSMS
reply time 2 min
Operate with clarity
One screen for leads, sales and revenue, plus the client portals and internal tools that replace your spreadsheets and email threads.
- Live sales dashboards
- Ad and channel tracking
- Client portals and one-click reorders
- Internal tools for your team
Live in 4–8 weeks
30 leads18 booked$21,060 revenue
Our toolkit
One web, no edges. We connect the tools you already pay for.
- Stripe
- Shopify
- HubSpot
- Klaviyo
- Twilio
- Calendly
- Slack
- Google Sheets
- Zapier
- QuickBooks
- Mailchimp
- Notion
- Airtable
- Google Ads
- Meta Ads
- Google Analytics
- WordPress
- Webflow
- Gmail
- Square
- Make
- Typeform
- Google Calendar
- Google Maps
- Google Drive
- Brevo
- Intercom
- Zendesk
- Xero
- PayPal
- Trello
- Asana
- ClickUp
- Squarespace
- Wix
- Framer
- Figma
- Canva
- Zoom
- Loom
- Mailgun
- Resend
- Kit
- Supabase
- Vercel
- Netlify
- GitHub
- Claude
- DocuSign
- ActiveCampaign
- Dropbox
- AI agents
- AI calling
- Lead scoring
- Quote builder
- Client portal
- Dashboard
- Booking flow
- Reorder button
- QR check-in
- Heatmaps
- Review asker
- Cart recovery
- Speed to lead
- No-show chaser
- Monday summary
- Instant quote
- Lead router
- Onboarding flow
- Phone
- SMS
- Web chat
- TikTok
- Google reviews
- YouTube
- Messenger
- X
- Yelp
- Telegram
- Tools you already pay for
- The pieces we build between them
- Where your customers reach you
Follow-up, handled.
Each system we build has one job and works around the clock. Here's what goes in, what comes out and the number it moves.
W3BOPS · System pass REPLY-01Speed to lead- In
- A form at 9:14 pm
- Out
- A text and a booked call by 9:16 pm
- Shift
- 24/7, no breaks
- Moves
- Speed to lead
Answers every new lead before they call someone else.
W3BOPS · System pass REMIND-02No-show chaser- In
- A booking for Thursday
- Out
- Reminders the day before and the hour before
- Shift
- 24/7, no breaks
- Moves
- No-show rate
Gets people to the appointment they already booked.
W3BOPS · System pass QUOTE-03Instant quote- In
- An address and a few details
- Out
- A price and a checkout link
- Shift
- 24/7, no breaks
- Moves
- Calls needed to sign a customer
Prices the job while the customer is still on the page.
W3BOPS · System pass CART-04Cart recovery- In
- A cart left at checkout
- Out
- An email in an hour, a text the next day
- Shift
- 24/7, no breaks
- Moves
- Recovered revenue
Brings back the shopper who got distracted.
W3BOPS · System pass REVIEW-05Review asker- In
- A finished job
- Out
- A review request while they're still happy
- Shift
- 24/7, no breaks
- Moves
- Reviews a month
Turns happy customers into public proof.
W3BOPS · System pass RING-06AI receptionist- In
- A call after hours
- Out
- A qualified lead and an appointment
- Shift
- 24/7, no breaks
- Moves
- After-hours leads captured
Picks up when you can't, and books the job.
W3BOPS · System pass TALLY-07Monday dashboard- In
- Data from your site, CRM, payments and ads
- Out
- One screen and a Monday summary
- Shift
- 24/7, no breaks
- Moves
- Time to answer "how are we doing?"
Puts the week's numbers in front of you before coffee.
W3BOPS · System pass REORDER-08Client portal- In
- A past client who needs more
- Out
- A one-click reorder and a production ticket
- Shift
- 24/7, no breaks
- Moves
- Reorder turnaround
Makes the second order easier than the first.
AI employees, trained on your business.
Automations follow rules. AI employees hold the conversation: they answer, qualify, quote and follow up around the clock, then hand you the ones that need a person.
-
ReceptionistOn shiftAnswers every call and web chat, day or night, and books the appointment.
PhoneWeb chatCalendar
Hands you anything it can't answer.
-
Sales assistantOn shiftQualifies new leads in minutes and books the ones worth your time.
CRMSMSEmailCalendar
Hands you the leads ready for a real conversation.
-
Quote builderOn shiftPrices the job from a few details and sends a link to pay.
Your pricing rulesStripeEmail
Hands you the jobs that fall outside the rules.
-
SupportOn shiftAnswers customer questions from your own material and turns the right ones into quote requests.
Web chatYour FAQQuote form
Hands you complaints and refunds.
-
Follow-upOn shiftChases no-shows, unanswered quotes and quiet customers, on a schedule you set.
CRMSMSEmail
Hands you anyone who replies.
-
AnalystOn shiftReads the week's numbers and sends a Monday summary you can act on.
DashboardGoogle SheetsSlack
Hands you the three numbers that moved.
How we work
The same three moves for every build, with one number agreed before any work starts.
-
01 · Find
Leak audit
A free 30-minute call, then a ranked list of where you lose customers, in dollars. Nothing starts until you say go.
-
02 · Fix
Weekly progress
We build the fix for your biggest leak first, connected to the tools you already use. You see working software every week.
-
03 · Prove
The number, tracked
Your dashboard shows the number we agreed on, starting from where it sat. When it moves, we pick the next leak.
One number, agreed up front. That's the whole pitch.
Built to be measured.
Before we build, we write down one number and where it sits today. After launch, you watch it move on your dashboard.
Selected work
Six businesses, six leaks sealed. The list keeps growing.
-
- A homeowner enters their address
- The price calculates itself
- They choose a plan
- They pay
- Service is scheduled
PoolSharkOnline quoting · Pool service
A customer signs up without a single phone call.
- The leak
- Every new customer needed a phone call, a person to price the job, and manual scheduling.
- The fix
- An address-to-checkout funnel with regional pricing, plan selection, Stripe billing, CRM entry and scheduling.
- The number
- Calls needed to sign a customer, and time from first visit to paid.
Read the case
-
Merch MobClient portal · Custom merch
Every order, file and invoice in one place.
- The leak
- Quotes, artwork, invoices and reorders lived in email threads and spreadsheets, so every job ran on status-check emails.
- The fix
- A client portal and admin dashboard for approvals, invoices, files, production tracking and one-click reorders.
- The number
- Status-check emails per job, and time to reorder.
Read the case
-
Jiu Jitsu ClubMembership platform · Gym
Members book, pay and check in on their own.
- The leak
- Memberships, payments, class bookings and reminders ran by hand across disconnected tools.
- The fix
- A website and member app with accounts, recurring billing, class booking, QR check-in and automatic reminders.
- The number
- Admin hours a week, missed payments, and recurring revenue.
Read the case
-
- Upload a lead list
- The AI calls, many leads at once
- It qualifies interest
- It books an appointment
- The CRM is updated
StormReachAI calling · Outbound sales
An outbound team that dials, qualifies and books by itself.
- The leak
- Scaling outbound meant hiring more people to dial, qualify and book, with results in spreadsheets.
- The fix
- An AI calling platform: lead upload, campaigns, calls that qualify and book, calendar and CRM sync, a dashboard.
- The number
- Booked appointments per campaign, and cost per booked call.
Read the case
-
- A shopper clicks a tracked link
- They land on a page built for that offer
- They see a bundle before checkout
- Email and SMS bring them back
- The sale is credited to its source
Neo4icGrowth system · Shopify brand
Paid traffic that lands somewhere built to sell.
- The leak
- Paid traffic landed on bare product pages, abandoned carts got no follow-up, and affiliate sales couldn't be traced.
- The fix
- Landing pages per offer, tracked affiliate funnels, Klaviyo email and SMS flows, bundles and upsells, a sales dashboard.
- The number
- Conversion rate, average order value, and revenue by affiliate.
Read the case
-
- The tracking pixel goes on the site
- Funnels show where visitors drop off
- Recordings and heatmaps show why
- AI flags the friction and what it costs
- The team ships the fix, biggest money first
FlowSenseAnalytics · Conversion platform
See exactly where visitors give up, and why.
- The leak
- Plenty of traffic and no way to see where or why visitors dropped off, so every fix was a guess.
- The fix
- A tracking pixel, funnels, session recordings, heatmaps, visitor groups and AI recommendations with revenue estimates.
- The number
- Drop-off at each step, and conversion rate.
Read the case
-
Your business on this wall.
Book a leak auditFree · 30 minutes
You leave knowing your three biggest leaks, ranked by what they cost, whether or not we work together.
Book my free leak audit
- 6systems live
- 10things we build
- 48hreply time
- $1.5kfixed price to start
Fixed-price engagements
Agreed before we start. Most clients fix one leak first and add the rest once the first number moves.
-
Websites
Website System
$2,000–3,000
For visitors who leave without a next step.
Moves: visitor-to-lead rate
Marketing site, mobile-first, lead capture, analytics, SEO basics, integrations
Start with a website -
Funnels
Funnels & Landing Pages
$1,500–3,500
For ad and social traffic with nowhere to go.
Moves: cost per lead
Landing pages, lead and booking funnels, email capture, conversion tracking
Start with a funnel -
Follow-up
CRM & Automation
$2,000–3,500
For slow replies and forgotten follow-ups.
Moves: speed to lead, close rate
CRM and pipeline, email and SMS automation, booking and quote workflows
Start with follow-up -
Online stores
E-commerce Growth
$2,500–4,000
For abandoned carts, one-time buyers and small orders.
Moves: conversion rate, order value
Product pages, bundles and upsells, email and SMS flows, sales dashboard
Start with your store -
Everything
Full Business System
$5,000–8,000
Every leak on the map, as one connected system.
Moves: revenue per visitor
Website, funnels, CRM, automation, email and SMS, payments, booking, client portal, dashboard, internal tools
Book a free leak audit
The free leak audit ranks your leaks by what they cost, so you know where to start. You keep the list whether or not you hire us.
Articles
Plain-English guides to every build, every system on shift and the number it moves.
Questions, answered
What counts as a leak?
Any point where a lead, a customer or an hour slips out of your business without anyone deciding it should. A reply that took six hours. A no-show nobody chased. A spreadsheet someone forgot to update.
Do I need all of it?
No. Most clients start with the one leak that costs the most. The audit tells you which one, in dollars, before you spend anything.
Will it work with the tools I already use?
In most cases, yes. We connect HubSpot, Stripe, Shopify, Calendly, Slack, Google Sheets, Twilio, Klaviyo and more. If a tool is the leak, we'll tell you and replace it.
How do you measure results?
Before we build, we agree on one number and record where it sits today. After launch, your dashboard shows where it goes. If it doesn't move, you'll see that too, and we'll tell you why.
How long does it take?
Single fixes usually go live in 2 to 4 weeks. Full systems take 6 to 10. The proposal fixes the timeline before anything starts.
What does it cost?
$1,500 to $8,000 depending on scope, fixed before we start. The pricing above shows what each range includes.
Where are you based?
Miami, Florida, and we work with clients worldwide. Everything we build runs online and the leak audit is a 30-minute call, so you don't need to be local.
Who owns what you build?
You do. Your site, your CRM, your data and your accounts stay in your name. If we stop working together, everything keeps running.
Begin with a leak audit.
Tell us where it hurts. We'll reply within 48 hours with a time for your leak audit. You leave with your three biggest leaks, ranked by what they cost, whether we work together or not.
- New projects
- hello@w3bops.com
- Reply time
- Within 48 hours
- Based in
- Miami, Florida, working worldwide
- Hours
- Mon–Fri, 9am–5pm Eastern
- How it starts
- 30-minute call, then a ranked leak list and a fixed price